Per Pay example

Employees receive their PTO allotment each pay period.

💡 To calculate the rate, take the total hours per year, and divide by the number of pay periods.

At hire, employees earn 40 hours for the first year. (40 hours / 52 weekly pay periods = 0.7693)

After completing 1 year of service, employees receive 80 hours. (80 hours / 52 weekly pay periods = 1.5385)

After 3 years, they receive 120 hours. (120 hours / 52 weekly pay periods = 2.3077)

There is no cap, and they can carry over 40 unused hours each year.

Per Hours worked example

Common with sick pay laws, calculated based on hours worked. Often starts on the hire date, with a probationary period of 90 days.

Employees earn 1 hour for every 30 hours worked (1 / 30 = rate of 0.03334/hr)

The accrual starts on the hire date, but is unavailable for use for the first 90 days. When Balance Unavailable is marked Yes,  the hours will show as Pending on the employee’s pay stub.

After 3 months, employees earn the same rate and can use the time.  

There is a cap of 120 hours (accrual will stop until balance is used and below the limit).

They can carry over 80 unused hours each year.

YTD - Max 80 hours earned each year. Once they accrue 80, it will stop until the next plan year.

Employees' balances show as unavailable until they have completed 3 months of service.

Annual (front-loaded) example

Employees receive their full Vacation accrual allotment on January 1st of each year. 

Employees earn 40 hours for the first year. 

After completing 1 year of service, employees receive 80 hours, and after 3 years of service, they receive 120 hours.  

There is no cap, and no carryover is allowed.

No YTD accrual limit as it’s given all at one time.

Employees’ balances show as available.