Reports → Quarterly Reports

Quarter-end and Year-end packages are provided to Heartland clients and contain tax returns and reports. These packages are located in the Heartland system and provide access to all Quarterly tax filing reports and returns generated on your behalf by Heartland, such as Form 941 and state quarterly returns.

Retrieving a Quarterly Report (Tax Package)

Heartland Payroll → Reports → Quarterly Reports

1. Locate the year and quarter needed.
2. Under Actions, select the hamburger icon, three horizontal lines, to view the Quarterly Reports.
3. Select View PDF to open the file in a new PDF window.
4. You can then save, view, or print your Quarterly Reports.

Types of Heartland Tax Clients

Full Tax Clients: (most common) Heartland collects tax liabilities from your account to pay on your behalf and files tax returns with the agencies.  

• Streamline the tax side of payroll. With this service, our client has opted to have Heartland Payroll debit and deposit all their payroll tax liabilities and file their tax returns by the due date.
• All tax liabilities are debited with each payroll run regardless of when the taxes are due to be paid.
• Heartland Payroll will advocate with the tax agencies on the client’s behalf for the time frame covered by our Full Tax Service.

Tax Alert/Non-Tax Clients: (uncommon) The tax returns in the package are signature-ready so that the client can sign and send them to the tax agencies along with any payments due. 

• Our client has opted not to have Heartland Payroll debit or deposit any payroll tax liabilities.
• If there are any penalty notices or late tax payments for a Tax Alert client, Heartland Payroll cannot advocate with the tax agencies since Heartland doesn’t have permission to file returns, pay liabilities, or correspond with the agency on behalf of the client.

Changing your Tax option: If you wish to transition your Tax Package from Full Tax to Tax Alert or Tax Alert to Full Tax, please make this request before the beginning of the quarter (03/31, 06/30, 09/30, 12/31), as these changes are only allowed effective at the start of a new quarter. 

What’s Contained in a Quarter-end Package?

Cover Page

Quarter-end packages are available online and not shipped out unless the client is Non-Tax.

Company Package

This page provides an overview of the contents of the package.

Reconciliation Recap

This shows tax liability, tax deposits made, and any variances.

Deposit Recap

Shows the period end and due dates, deposit dates and method, confirmation numbers, and tax amounts.

940 FUTA Deposit Notice

Shows quarterly information for Federal Unemployment (FUTA), wages, rate, total tax.

List of Agency Returns and Addresses

Lists tax code, form description, and return and wage filing methods.

State Tax Returns

Based on the state(s) set up on the client’s account.

• State Withholding returns report tax amounts and wages subject to withholding and often show Department of Revenue on the return.
• State Unemployment (SUI) returns report tax amounts and state unemployment subject wages, often showing Department of Labor on the return.

Local Tax Returns/Coupons

Based on locals/cities/townships set up on the client’s account, including local tax returns/coupons.

Company Tax Profile

Tax descriptions, tax IDs (EIN), tax rates, deposit frequency, and payment method for all tax types.

Reconciliation Detail

List of tax codes, tax amounts, taxable wages, gross wages, and year-to-date figures for all three.

Reporting Options

Heartland Payroll offers additional Quarter-to-Date (QTD) and Year-to-Date (YTD) Reports in the Reporting Menu under On-Demand, Date Range, and Archived. Review the Report Name dropdown to see what is available in a QTD or YTD format.

See Date Range Reports or On Demand Payroll Reports for additional options.

Quarterly Reports FAQ

I do not see the Quarterly Reports. Who do I contact? Quarter and Year-End Reports have subsections under the Reports section. If you don’t see the quarter listed, contact your Payroll Support Team, who will gladly assist.

How do I request copies of my amended returns? Amended returns are not available in the Reports section. Contact your Payroll Support Team, and they will be able to provide those to you.