This article is designed to be a quick start for Heartland Time administrators for sending employees their initial registration emails.

Administrator Log In

1. Log into your Heartland Payroll account at https://www.heartlandpayroll.com 
2. Select HR Solutions  from the left menu and select Heartland Time.

Employer: Employee Setup Order

We recommend using the following order to ensure a streamlined setup experience.  Below are the main areas.

1. Use Onboarding  or Payroll to add the employee to set up their profile.
2. Log into Heartland Time to :send the registration email.
   1. This is where employees clock in and out, review punch cards, and request PTO.
3. Heartland Payroll: Employee Self-Service (ESS)
   1. This is where employees view their personal information, tax information, and pay stubs.
   2. This may be enabled when the employee is set up in payroll.

Navigate through the screens to select the onboarding documents to share with the new employee. Once sent, check the new hire status by going to Onboarding → View Employees.

After an employee has completed their onboarding and you have completed the employer portion of the I-9, the employee data will migrate to Heartland Time & Heartland Payroll. For Heartland Hire assistance, email plusteampayroll@e-hps.com. 

Heartland Time: Employee Registration

In Heartland Time, navigate to Administration - Employees on the left navigation menu.

1. Once loaded, an Options button will be available to the right of the employee search field. Click the Options to generate the Send Registration Email window.

The Send Bulk Registration window will contain two tabs.

• Employees With Email Addresses that have yet to register
• Employees Without Email Addresses

2. For employees with emails, you may click on the individual employee's box to send their registration email or select the box beside Name to select all employees. When ready, select Send Registration Emails.

3. Employees will receive an email from a no-reply sender.
   
   Note: Employees registered for the Employee Self-Service (ESS) with Heartland Payroll must use the same username and password associated with that site.
   
   
   
4. New Employees will select Create Account
   
   
5. 
6. 
   
   The employees will add their birthdate and the last 4 digits of their social security number on the following page. Finalize the setup by creating a password and selecting Create Account.
   
   
7. Once registered, they will be automatically directed to the Heartland Time dashboard.

Employees with web access to clock in/out will be redirected to select a job and clock in.

You can access the site at http://heartlandhcm.com/

Heartland Payroll: Employee Self-Service (ESS) Registration

To register an employee for Employee Self-Service (ESS), log into the Payroll application.  Select the Employee tab, and choose General.

Select the employee you wish to invite to the system, and select the Hire Information tab.

Enter a valid email address into the Work Email Address field.

When an employer enters an email in this field and saves it, the employee will receive a no-reply email with login credentials and a registration link to complete the registration. They will then need to finalize their account by creating a new password and selecting a Multi-Factor Authentication (MFA) method.

Once registration is complete, the employee should bookmark m.heartlandcheckview.com to return to Employee Self-Service.