Welcome to Heartland Payroll Solutions!
As a new payroll client, we are dedicated to efficiently meeting all your payroll needs. Our team of payroll professionals is available to assist you with any requests, from calculating a manual check to more complex tasks like creating a customized report.
We provide payroll services that can help simplify your life and give you more time to focus on your business. Let us take care of your payroll while you concentrate on what's essential! If you have any questions regarding our offerings, please ask us anytime.
We have provided frequently requested resources such as Forms W-4 & I-9, direct deposit authorization form, and links related to payroll. Please find the details below.
Forms to Download for Employees
|Employee Setup and Maintenance Form
|Use to collect/consolidate employee info
|Form W-4, Employee’s Withholding Certificate
|Federal Withholding form
|Form I-9, Employment Eligibility Verification
|Form to verify identity and eligibility to work in the US
|Authorization Agreement for Direct Deposit
|Direct Deposit Form for Employees
Websites for Employers
|Internal Revenue Service
|IRS website, a resource for federal tax laws
|State and Local Websites
|Links to state and local websites
|Service to verify eligibility to work in the US
|U.S. Department of Labor (DOL)
|Gov’t executive department: administers labor laws
|Free PDF Viewer
|One place to access all Heartland products
|PosterElite: Posters, Compliance & Safety
|Labor law posters, Compliance and Safety solutions
|USPS Zip Codes
|USPS Zip Code look-up (for employee addresses)
Tax Information Reminder
As a partner of your payroll, we depend on you, the employer, to provide Heartland Payroll with any information you receive from Federal and State agencies. This helps us to update your account with the most up-to-date tax information, which is essential to accurately calculate and prepare tax returns as part of your payroll service.
Please look out for the following communications and forward them to your Payroll Team:
- Unemployment Tax Rate notices
- ID confirmation for newly opened accounts
- Filing Frequency change notification
- Address change confirmation (IRS only)
- Underpayment/Overpayment notices
- Delinquency notices
It is essential to comply with confidentiality rules and regulations regarding tax agencies. They usually send communications directly to the employer of record to inform them of any activities regarding their tax account. As an employer, you are responsible for quickly forwarding tax-related correspondence to your payroll team. Please be advised that Heartland Payroll cannot be held accountable for penalties resulting from any failure to provide tax correspondence in a timely manner.
If you have any questions, please do not hesitate to contact your Payroll Team. We are always happy to help. Thank you for choosing Heartland Payroll Solutions for your payroll needs. We look forward to continuing our partnership!