Heartland Payroll System Resources

Payroll System Navigation 

How to move through the sections, menus, and tabs

Payroll Icons & Actions 

Illustrations of the icons in our system and what they do!

Schedule and Dashboard

Access your payroll schedule and multiple payroll accounts

Dashboard - View Payroll Schedule

Verify your payroll schedule

Employee Icons & Actions

Add new Employees and update information on existing employees

Keyboard Shortcuts (Time Entry Grid)

List of options to navigate the Time Entry Grid using your keyboard

Check Signature and Logo Form

Have a signature or company logo pre-printed on payroll checks

Accrual Plan Questionnaire

Set up a time off / accrual policy on your Heartland account

Common Forms

(Completed employee forms can be emailed to your Payroll Support Team)

Employee Setup & Maintenance Form

Hiring a new employee or collecting updated info from an existing employee

Ohio: Employee Setup & Maintenance Form

OH clients only: use when hiring an employee in OH

Authorization for Direct Deposit Form

Authorization to add/update direct deposit for an employee

Employee HSA Direct Deposit Form

Authorization for HSA direct deposit

Helpful Websites

Payroll Websites and Forms

A list of useful Payroll-related websites and forms 

State and Local Websites

Links to register for withholding and unemployment IDs