The Items screen includes controls that enable you to define and configure records for each menu item sold by all locations in the account.
To access the Items screen, log into the Admin Console, select an appropriate account. In the Admin Console’s Main Menu, click Menu, then click Items. In the Items screen, click New to create a new menu item.
Set Image: If you click the Set Image box, the program opens the Set Image panel. To add a graphic to the image collection, click Upload Image (+), browse your local drive, and select an appropriate graphic. The program will upload to graphic to the image library. If you double-click a graphic in the collection, the program will display that graphic as the item in the POS menu.
To remove a graphic from the collection, select the graphic and click Remove Image. To close the Set Image panel, click Close.
Name: In this box, type a descriptive name for the menu item.
Short Name: If the item has an unusually long name (such as “Build Your Own Burger”), you can enter a shorter name (like “BYOB”) in the Short Name box.
Or, if you have staff members that speak different languages, you could enter the item’s name in an alternate language in the Short Name box and then set the item to display both versions in the POS.
Description: Type a description of the menu item.
SKU/Lookup: If you use SKU or Lookup numbers for menu items in your inventory system, enter this item’s SKU or Lookup number in this box.
Price: Enter the item’s menu price.
Cost: Enter the cost of the item. If the item has sizes (such as small, medium, and large), then the program will use the individual size costs below for its reports.
Tax: In this list, select the item’s taxable status. If the item’s price will be taxed, select Taxable. If the item is exempt from sales tax, select Tax Exempt. If the item’s price includes its sales tax, select Tax Included.
Non-Revenue: Select this check box to designate the item as a non-revenue item in the program’s reports.
Alcohol: If the item is an alcoholic beverage, select this check box. If your location uses the DoorDash delivery service, they require you to designate menu items that contain alcohol.
Measurement: If this menu item is sold in measured units of weight (such as “pint of coleslaw”), you should select an appropriate option in the Measurement list. If the menu item requires no measurement when sold, select Not Measured.
If the menu item is sold for a fixed price per unit, select Per Unit. If you select Per Unit, the program displays the Decimals list. If the business sells this item in units less than one whole (1.00), you can use the Decimals list to select the number of decimals (if any) that the POS can use when calculating the item’s price.
If the menu item is measured and sold for a fixed price per pound or ounce, select Weighted Per Pound or Weighted Per Ounce. At the POS, the Weighted Per Pound and Weighted Per Ounce options can be used in conjunction with a weight scale.
If you select either Weighted Per Pound or Weighted Per Ounce, the program displays an accompanying Tare box. If this menu item is sold routinely in a specific type of container, you can enter the weight of the empty container in the Tare box. Later, when you weigh this menu item for a customer’s order, the POS will deduct the tare’s weight from the menu item’s total weight when it calculates the item’s price.
If the menu item represents a service measured and sold in units of time (such as a pool table or bowling lane), select Per Minute. When you order an item that uses the Per Minute measurement option, the POS starts a timer when the item is ordered and calculates the final price after you stop the timer.
Default Course: If your restaurant uses menu courses, you can associate this menu item with a specific menu course by entering the name or number of the course in this box.
Prevent Discounts: If you select this check box, the POS will not change this item’s price when you apply a discount or adjustment to it.
Misc. Item: If you select this check box, the POS will allow you to modify this item’s name and price immediately after you add it to a ticket. In the POS, if you add an item with this setting to a ticket, the POS immediately displays its default name and amount as boxes in the display panel.
In this screen, if you tap the Amount box, the POS will display a keypad, enabling you to enter a new price for the item. If you tap the item’s Name box, the POS will allow you to delete the item’s default name and enter a new name.
To return to this screen, select the item in the ticket and then tap Modify.
Hide on Receipt: If you select this check box, the POS will hide the item’s name and price on customer receipts. The setting only applies to items with a price of $0.00.
Stored Value: If the menu item you are creating can possess a stored value, you can specify this using the Stored Value list. If the menu item has no stored value, select Disabled.
If the item is a gift card, select Gift Card. When you order the item, the POS will prompt you to enter a value for the card.
If the menu item will be used to pay off a House Account, select Accounts Payable (requires Monetary/Datacap Gift).
Tippable: If you select this check box, this menu item’s sales will be considered subject to tipping, so the POS will include this item’s price when calculating service charges, auto-gratuities, and suggested tip amounts.
Separate Seats: If you select this check box, the POS will automatically associate this item with a new seat number each time you add it to a ticket. If you order an item with this setting, the POS will add it to the ticket and automatically assign it to Seat 1. If you order the item multiple times, the POS will automatically assign each one to an incrementing seat number (Seat 2, Seat 3, and so on).
Prompt for Quantity: If you select this check box, the POS will prompt you for a quantity when you order this item. This option is useful for items such as chicken wings.
Entrée: If you select this check box, the POS will display the entrée count on the ticket’s Info screen and print it on customer receipts. If entrée reporting is not relevant to your location’s business, clear this check box.
Half & Half Pricing: If you associate this menu item with a modifier that allows "half & half" pricing, you can use this list to control how the POS applies prices to that modifier's halved ingredients.
If you select None, the POS will not allow you to apply half portions of a modifier to this item. If the item is associated with a modifier that allows "half & half" pricing, the POS will still not display the "half & half" controls when you add the item to a ticket.
If you select Most Expensive Half, the POS will calculate the total prices of the ingredients on each half, determine which half is more expensive, and then remove the prices from all ingredients in the less expensive half. The POS will only charge for the priced ingredients on the more expensive half of the item.
If you select Step Pricing, the POS will add the price from every odd-numbered ingredient in each item’s half, but it will not add the price of the even-numbered ingredients on each half. For instance, if you add four ingredients to an item’s right half, the POS will add the prices of the first and third ingredient to the ticket’s total, but will not charge anything for the second or fourth ingredient.
Report Category: In this list, select an appropriate report category, such as “Liquor”, “Wine”, or “Beer”. This list includes all report categories you have created in the Report Categories screen.
Kitchen Group: You can associate this item with an appropriate kitchen group (such as “Alcohol”, “Dessert”, or “Grill”) by selecting one in this list. This list includes all kitchen groups you have created in the Kitchen Groups screen.
Tags/Attributes: In this list, select one or more relevant tags or attributes to associate with the item, such as “Alcohol”, “Beer”, or “Happy Hour”. This list includes all tags you have created in the Attributes/Tags screen.
Sizes: If the business offers this menu item in different sizes (and therefore different prices), you can use the controls in the Sizes list to select the specific sizes in which the item is available and the specific price of the item in each size.
To add a size option to the item, click the Create or Select a Size list and select an appropriate size. This list includes all of the sizes you have created in the Sizes screen.
When you select a size, the program will display it with a Price box and a Cost box. If you enter a price in the size’s Price box, the POS will use this price when you order the item and select this size. (This price overrides the item’s base price.) If you enter a cost in the size’s Cost box. The POS will use this cost amount when calculating costs in its reports. (This cost overrides the item’s base cost.)
If you rearrange the order of the sizes in an item’s Sizes list, it will change the order in which the sizes are displayed by the POS when you order the item. You can change the order of the sizes in the list by clicking one ( ) and dragging it to a different location in the list.
Sections: You can associate this menu item with an appropriate menu section (such as “Drinks”, “Grill”, or “Pizza”) by selecting one in this list. This list includes all the sections you have created in the Sections screen.
Modifiers: You can use the Modifiers list to associate a menu item with one or more modifiers, such as “Sides”, “Wellness” (rare, medium, well done), or “Toppings”.
To add a modifier to the item, click the Select a Modifier list and select an appropriate modifier. This list includes all of the modifiers you have created in the Modifiers screen. When you select a modifier, the program adds it to the Modifiers list and displays all of its associated ingredients.
Later, when you add the Wings menu item to a ticket, the POS will display these modifiers and prompt you to select the required minimum number of ingredients.
You can select certain ingredients within a modifier by tapping them. (Selected ingredients display blue.) If you select an ingredient and then save the item's record, the POS will automatically select that ingredient as a default when you add the item to a ticket. In the POS, you can deselect these ingredients or add other ingredients by tapping them in the selection panel.
The POS does not include default ingredients in the KDS display or printed kitchen slips. The POS will not charge extra for a default ingredient if you set a price for the ingredient when you create its modifier.
If necessary, you can select which ingredients within a modifier are available or unavailable when customers order the item in the location's Online Ordering website. Each ingredient in each modifier in this list includes the Online button.
If you click this button, the program will not display this ingredient as an option modifier option when customers order the item in the online ordering website.
You can also select which modifiers are available or unavailable when customers order the item in the Online Ordering website. Every modifier in the Modifiers list features its own dedicated Online button.
If you click this button, the program will not display this modifier (or prompt for its ingredients) when customers order the item in the Online Ordering website.
Override Button Color: Click to choose one of the pre-set colors or choose a color then click the box in the top right corner and use the white circle and slider tool to customize the color.
Use Specific Hours: If you select this check box, the POS will only allow you to order this item within a specific range of hours per day. This enables you to create menu items that are only available in certain times of day, such as breakfast.
Specific Hours: If the item is only available during certain days of the week or hours of the day, you can use the controls in the Specific Hours list to specify which days and time ranges the item is available. These boxes only display if you select the Use Specific Hours check box.
To add a time range to the Specific Hours list, click the Select a Day list and select a day of the week when the item is available for purchase. When you select a day, the program displays the Start Time and End Time boxes for that day. In the Start Time box, enter the time when the item becomes available for purchase. In the End Time box, enter the time of day when the item becomes unavailable for purchase. To delete a time range from this list, click its Delete button.
Available Online: Select this check box to allow customers to see and order the item when ordering in the Online Ordering website.
In-Store E-Commerce: Select this check box to allow customers to see and order the item when ordering in Kiosk or Skip the Line.