Payroll → Process Payroll → Time Entry Totals

This page provides totals from the Time Entry Grid, including a system calculation total, control total, and a difference between the two, when applicable.

Why use Time Entry Totals?

• Accuracy. Verifying your totals match before processing is a proactive approach to avoid errors.
• Review payroll totals before the reports, making adjustments before the next processing step.
• Some timekeeping systems are not compatible with the Heartland system. Enter the totals from the timekeeping system, and the Heartland system will prompt you if there are any variances. 

💡 We recommend using Time Entry Totals to verify the numbers you were expecting match what was actually entered. This helps tremendously with accuracy.

Access Time Entry Totals 

Change the current Pay Group when applicable. 

Filter by Organization: Customize your view to fit your specific needs.

Control Totals & System Totals

Control Total: Manually input your total hours and dollars for each pay item. 

System Total: The system calculates totals based on what was entered in the Time Entry Grid. You cannot edit these figures.

💡 Select the (+) to the left of each pay item to view the employees with an amount. To make corrections, select the Pencil icon.

Difference: The payroll system cross-references the Control and System Totals. When discrepancies occur, they will appear in the Difference column.

Adjustments in Time Entry Totals

Are your Control Totals and System Totals out of balance? The Difference column will provide the discrepancy amount. 

Select the (+) to the left of the pay item to view all employees being paid with that specific pay item.

• Example: Samuel Subway determined that the sick hours are not balancing. Select the (+) icon to expand the roster, and view all employees being paid with that earning.

When selecting the Pencil icon, a window will appear, allowing you to adjust the hours or dollars for that employee.

Time Entry Totals: Auto Pay Hours & Dollars

Certain pay types in the Heartland system automatically pay employees and populate totals for Auto Pay Hours & Dollars. Salary employees are a great example of this!

Continue to Preview & Process your Payroll

After all Control and System totals have been balanced, continue to Preview/Process Payroll to finalize the payroll. Select the blue Preview/Process Payroll button at the top of the Time Entry Totals screen. Select the blue Time Entry Grid button to return to the grid.

[See Preview and Process Payroll to continue].