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Note: This process covers adding new employees for both Payroll and Heartland Time. |
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To add an employee, you must either enter them through Onboarding or Payroll
Once this has been completed, employees will automatically sync overnight from the Payroll system into Time.
If you need to need to bring over a new employee immediately, select Employees from left menu, and then from the Options dropdown menu on the upper right, select Sync from Payroll.
Once this person has been synced over from Payroll, you will need to assign a Pay Group and Employee Template.
Assign a Pay Group
If your Pay Groups are already mapped from Payroll, it will automatically be populated. If they are not, you will need to set it. To do so, select the Employee, and navigate to Profile - Compensation Info and assign a Pay Group.
Assign a Template
To assign a template to this person, select Time & Attendance and then on the Overview page, select Assign a Template.
Select the appropriate template from the dropdown that appears.
Enter an Effective Date and select Save.
Add a Time Off Policy
To add a time off policy, select Time Off from the menu on the left and choose Assign New Time Off Policy.
Payroll Information (check stubs, W-2, etc)
Contact your Payroll Support Team to authorize the addition of Employee Self-Service to your
account. Once added, employees will be able to use a single sign-on for both their Self-Service
and Heartland Time.