With E-Verify, we have the ability to verify the I-9 credentials for a new hire, to ensure that they have the legal right to work within the United States.  

To begin the E-Verification process, you will first need to set it up for your account.

Navigate to Manage Onboarding from the left menu.

Scroll down, and under Onboarding Package, select the checkbox next to E-Verify

This will bring up a Setup modal window.   Fill out the form completely.

Select Submit.   This will send your information to USCIS to set up an E-Verify account.   This may take a day or so.    You will be able to see your current status on the page.

Once this is completed, you will need to take the E-Verify tutorial and test.   After this is completed, the  E-Verify  link will appear on the left menu.  To begin the process, select this link.

To add a new case, select the Add a New Case  button on the upper right.

Next, choose the employee to be verified from the drop-down, and select Submit.

Select the link to view the employee’s Form I-9.  This will download a copy of the file in PDF format.

Verify that all of the information on the page matches what is recorded on this document.   If the applicant has supplied a Type A document (such as a passport, or passport card), ensure that the information on this page matches the I-9 form.

If they have supplied Type B and C Documents, make sure these are properly listed here, matching the I-9 document.

If all of the information is correct, select Continue.

If this process is being completed more than 3 days after the employee’s hire date, you will be prompted with the following screen.  Choose the reason why the person’s e-verification process was not completed within the first 3 days of their hire date. and select Continue .

This will open a case to verify whether the new hire is legally able to work.

If the E-Verify is completed and everything goes through successfully, the employee is verified by Homeland Security and the Social Security Administration.  If everything that the employee has entered is correct, it is approved immediately

If there is a problem with the verification, you may get an error as shown below.  Note, this can happen for many reasons.   Please make sure that the information on the I-9 form matches the information on the forms exactly , or it may fail.

Once the process is complete, you may close your E-Verify case: