You can manage permissions for your team members from your Company Profile, by clicking on your name, and choosing “Company Profile.”
Then click on “Administrators/Team” on the left.
To see the list of different permissions available to different team members, click on the blue Add Team Member button on the bottom of the page.
Administrators can also see and edit this information by clicking on the edit button next to any existing team member.
Here you can enter in a new team member and see a list of all of the default permissions that can be given to individual team members. Individual team members can be limited to any subsets of these lists by unchecking the boxes.
By Default, all Administrators will have access to all of these functions. By selecting these, you may configure the default permissions for all employees.
Below we will define each of these permissions and what they mean. Each element below can be selected with a checkbox, for each employee.
Access to Onboarding
Access to this section allows viewing and editing of information regarding the onboarding of new employees.
Allows managing the onboarding process, including creating and editing items, entering salary data, and sending an onboarding letter.
View Employee Data
Provides ability to see individual employee data. This includes:
- Personal Information
- Emergency Contact
- Form I-9
- Payroll Information
- Contact Information
- WOTC Screening data
- Form W-4
- Eligibility Verification Documents
Allows ability to upload I-9 verification information.
View offer letter and pay rate
Provides access to the ability to see the offer letter given to new employees, and their current rate of pay.
Onboard New Employee
Provides ability to add new employees to the system.
Provides access to be able to terminate employees from system.
Allows access to e-verification documentation, and ability to validate employee identifications information.
Provides authority to perform and approve background checks of new hires.
Provide Onboarding Assistance
Ability to login as employee to be able to provide active assistance to new hires.
Access to Tax Credits (WOTC)
The Work Opportunity Tax Credit (WOTC) is a federal program that provides employers up to $9,600 in tax credits per eligible new hire. Users with access to WOTC have ability to access information about the Work Opportunity Tax Credit.
Individual access is available for the following activities:
This enables the user to sign the Power of Attorney Letter.
Submit WOTC Order
This provides access to be able to submit an application for the Work Opportunity Tax Credit.
View Open Cases
This provides the ability to view any open WOTC cases.
Enables the employee to view a report of any earned WOTC credits, potential earned credits, and detail about the employee, target group, hours worked, wages earned, credits earned, and potential credits
View Potential Tax Credits
See any potential tax credits available for new hires.